(Actions required only when a specific event happens)
Apart from yearly compliances, certain filings are required whenever a major change or event occurs in the company.
Below is a simple list of common events and the compliances triggered by each.
Required when you:
- Add a new director
- Remove a director
- Change designation (e.g., Director → Managing Director)
ROC filings must be done within set timelines to update official records.
Applicable when you:
- Shift office within the same city
- Shift office to another city
- Shift office to another state
Different forms are required based on the type of shift.
Before increasing paid-up capital, a company must first increase its authorised capital through:
- Board approval
- Shareholder approval
- ROC filing
Mandatory before issuing new shares.
Required when you:
- Bring in new funds
- Issue fresh shares to existing or new shareholders
ROC filings must be made for reporting the new shareholding.
If you decide to rebrand or modify the company name, you must:
- Obtain shareholder approval
- Reserve a new name
- File the required ROC forms
The ROC will share the Certificate of Change in Name.
When you expand or modify your business activities, you must update the object clause of the company.
This requires:
- Special resolution
- ROC filing
- Updated MOA
Any decision approved through a special resolution (e.g., major changes in structure, borrowing, share issues, etc.) must be filed with ROC.
- Changes in shareholding pattern
- Transfer of shares
- Appointment or change of statutory auditor
- Opening or closing of bank accounts
- Creation or modification of charge (loan, mortgage)
- Issue of debentures
- Allotment of shares to investors
Each of these has separate compliance requirements and must be reported to ROC within specific timelines.
This article is provided for informational purposes only and is not intended as legal advice. Legal Terminus is not responsible for any changes in laws or regulations that occur after the publication date of this article. For specific legal advice, please consult with a qualified attorney.
