A Private Limited Company must complete certain compliances every year.
Use this as a ready checklist to know what to do and by when.
- Small Company: Minimum 2 meetings in a year
(one in each half of the year) - Other Companies: Minimum 4 meetings
(one every quarter) - Minimum 2 directors or 1/3rd of the Board must attend.
- Minimum 7 days clear notice is required to call a Board Meeting
- Minutes of the meeting must be prepared, signed and kept at the Registered Office within 30 days from the date of meeting.
- 1st AGM: Within 9 months from the end of the first financial year.
- Every Year After: Within 6 months from 31st March.
- Minimum 21 days clear notice is required to call a shareholder meeting
- Held during business hours at the Registered Office or within the same city.
- Minutes to be prepared, signed and kept at the Registered Office within 30 days from the date of meeting.
AOC-4 (Financial Statements)
- File the company’s Balance Sheet & Profit/Loss Statement.
- Due Date: Within 30 days of the date of AGM.
MGT-7 (Annual Return)
- Contains company and shareholder information.
- Due Date: Within 60 days of the date of AGM.
- Due Date: 30th September every year.
- Requires completion of audit and financial statements.
- Every director must complete KYC annually.
- Due Date: 30th September.
- Mandatory for any loan/advance received from:
- Directors
- Shareholders
- Banks/Financial Institutions
- Any other person/entity
- Due Date: 30th June every year.
- Amount can be finalised only after the Balance Sheet is prepared.
- Mandatory for all companies, regardless of turnover.
- The auditor checks books, bank statements, and financial records.
- Audit report is required for AOC-4 filing and ITR filing.
Quick Summary Table
Compliance | What It Means | Due Date / Frequency |
Board Meetings | Director meetings | 2 per year (Small Co.) / 4 per year (Others) |
AGM | Shareholder meeting | First AGM: 9 months; Then every year by 30 Sept (approx) |
AOC-4 | File financial statements | Within 30 days of AGM |
MGT-7 | File annual return | Within 60 days of AGM |
ITR (Company) | Income Tax Return | 30 September |
DIR-3 KYC | Director KYC Filing | 30 September |
DPT-3 | Loan/Deposit reporting | 30 June |
Statutory Audit | Audit of annual accounts | Every year |
This article is provided for informational purposes only and is not intended as legal advice. Legal Terminus is not responsible for any changes in laws or regulations that occur after the publication date of this article. For specific legal advice, please consult with a qualified attorney.
